Deltascheme uses Active Navigation’s suite of applications to help organisations organise and control their electronic information, and addresses the fundamentals of good information management/governance. We typically use Active Navigation when migrating content from legacy systems into new ECM systems. Active Navigation facilitates this by:

• Understanding your information – the discovery engine unlocks large stores of unstructured information, identifies facts about existing content and the context in which it was written.
• Removing the Redundant Obsolete or Trivial – the ability to identify both duplicate and near-duplicate content (such as different versions of the same document) ensures that your resources are not wasted in storing and managing unnecessary information.
• Proactively organising according to business requirements- applying a powerful classification design that is driven by content themes and bulk metadata extraction makes the difference in legal compliance, records management and information retrieval.

5 Steps with Active Navigation

Projects often fail because organisations seek purely automated solutions to information problems. These solutions leave the fundamental role of people in making and sustaining change out of the process. Active Navigation’s methodology is therefore driven by a five stage process that combines technology and people to empower your users to make informed decisions about their information. Read on to learn more…

 

Discover – The Active Navigation Discovery Engine makes sense of chaotic stores of unstructured information by examining the content of documents rather than relying on existing tags or labels. Using a range of analysis techniques, including proprietary linguistic analysis, the discovery process provides insight into the true nature of large information stores.

Cleanse -Addressing problems ranging from inappropriate files to copies of entire folder structures and wholesale duplication, Active Navigation’s structured workflows guide information owners through the cleansing of their information. Once cleansing is complete, the process can be taken still further to tackle issues such as the proliferation of re-versioned documents, which clutter file shares and make finding latest versions so difficult.

Organise - The insight gained from successful discovery and cleansing processes provides the foundations for bringing order to your information using classification structures such as taxonomies or file plans as well as coherent and consistent meta-data tagging schemes. The classification design tools enable effective structures to be designed, reviewed, tested and deployed with minimum fuss. To complement that work the Discovery Engine will examine each file and provide consistent and relevant meta-data tags which may be imported to systems such as Microsoft SharePoint

Migrate - Active Navigation’s migration tool helps organisations develop a new information hierarchy based on the results of the discovery, cleansing and organisation steps in our methodology. Before any information is moved, our team works closely with you to design a new folder structure that is suitable to meet your business needs. This way, when the migration is complete, your team can easily find the what they need and will continue to take ownership of managing their information.

Exploit – This is the last step in the process – when you reach this phase you will have taken control of and organised your untidy information, leaving it organised in a way that works for your team and helps your business run more effectively.

Proof of Concept

We run fixed price proof of concepts to demonstrate the value and ROI that can be achieved implementing Active Navigation. To find out more click  here or call us to discuss requirements.