6 – 7 July 2011

Who Should Attend?

Chief Information Officers, Records Managers, Information Managers,  Compliance Managers, FOI Managers, IT Managers, Project Managers, Consultants,  Knowledge Managers, Content Managers, Archivist

Workshop 6 July 2011

Duncan Williams, from Deltascheme, will be presenting ‘Managing a SharePoint document and records management implementation – working through the options and key decisions’ , as part of the Microsoft SharePoint as a Platform for Information and Records Management Programme.

Book a Meeting?

If you would like to book some time to speak to the Deltascheme SharePoint experts about Document & Records Management or managing FOI Requests in SharePoint, please just let us know.

Related posts:

1. Information and Records Management Society Conference
2. Records Management Society Event – 6 Aug 2009
3. AIIM Roadshow 2011

“Brent Council is planning to deploy SharePoint 2010 as the corporate Electronic Document  & Records Management System (EDRMS). Due to their knowledge of records management and SharePoint 2010 we have engaged a Microsoft Gold Partner, Deltascheme, to help us plan and design our information architecture in SharePoint.

We have found engaging with Deltascheme extremely beneficial. The planning sessions have helped us to establish a practical understanding, in line with best industry practices, of how an EDRMS can be effectively delivered in SharePoint 2010. We are working to tight deadlines and the engagement with Deltascheme has provided our project team with the confidence and direction to move the project forward successfully.”

Dane Wright
IT Strategy Manager
Brent Council

To find out about working with us and the benefits we can bring, please get in touch.

Contact Deltascheme

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Related posts:

1. SharePoint 2010 & ECM
2. SharePoint Connections 2010 18/19 Jan 10
3. SharePoint Migration Tools

Cimtech is the UK’s centre of expertise on all aspects of information management and technology. It was established in 1967 and numbers amongst its members and clients over 1,000 of the UK and Europe’s leading organisations in both the public and private sectors.

Deltascheme

Deltascheme is a leading provider of business and technical consultancy for Electronic Content Management (ECM) and Business Process Management (BPM) solutions based on Microsoft Technologies. We  can help you to implement your new SharePoint Server system by providing:

• Consultancy to define your business requirements
• Professional Services to design, install and configure your system
• Data migration tools to re‐classify & import your legacy content
• Solutions to enable paper content to be scanned into the system
• Services to deliver standard forms and workflow processes
• Expertise to integrate SharePoint with your existing applications  

Related posts:

1. Outlook 2003 integration with SharePoint 2007
2. Records Management Conference 2010
3. Top 10 ECM Improvements in SharePoint 2010

Multi-file Uploader Utility

Microsoft Office SharePoint Server 2007 provides a Multi File Uploader Utility to enable you to quickly identify, select and then upload multiple electronic documents into SharePoint.

However, if SharePoint is being used as a Document and Records Management System you will then be required to apply metadata against each document to ensure they are stored in adherence to your organisations’ ‘content types’ and information management policies for security, retention and disposition. This process can be very repetitive and laborious so Deltascheme has provided an enhancement to allow you to apply a common set of metadata (e.g. Project Number, Client Number, Document Type, etc.) to every document you upload.

Document and Content Migrator for SharePoint

The Document and Content Migrator,  has been designed to enable organisations to migrate large numbers of documents and other content from file stores into SharePoint.

It is a fast and extremely cost effective method of migrating content, with no coding, lengthy training or large software packages to install. It has been designed specifically for SharePoint and it caters for all requirements around metadata and content types.

Configuration allows users to copy across folder structures or flatten files. Key for records management is the preservation of original creation and modification dates.

To find out more look on our solution pages.

Deltascheme

Deltascheme is a leading provider of business and technical consultancy for Electronic Content Management and Business Process Management solutions based on Microsoft Technologies.

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1. SharePoint Migration Tool
2. Records Management in SharePoint 2010
3. SharePoint 2010 & ECM

We strongly recommend this paper  to those considering implementing an ECM system in their organisation. It  details the challenges faced when implementing an ECM system and how the new release of SharePoint 2010 tackles these issues.

Download the white paper here

Executive Summary

Enterprise Content Management (ECM) has become a key business priority for most organizations. The amount of business information created and shared is increasing in size and speed every day, government compliance requirements are becoming more stringent, and key business tasks require accurate and fast access to records, documents, and other information. Without content management, information becomes chaos “ unmanaged, not searchable, and processes rely more on employee institutional memory than technology”.  Additionally, users waste time looking for or recreating documents and information, and businesses may pay penalties for documents and information that are accidentally lost or released publicly.

Most business executives recognize the need for a robust ECM solution, but most traditional ECM offerings only provide comprehensive, mission-critical content management designed for a small set of users (working with a team, department, or content type) and focus on security and compliance over usability and collaboration. Enterprise Content Management with Microsoft ® SharePoint ® Server 2010 delivers both a high quality solution that stimulates and delivers user participation, and the tools for highly secure, well-managed content.

SharePoint Server 2010 enables companies to democratize content management and improve organizations by providing content management to all employees and compliance across all documents. This leads to better, faster, and more secure processes that can be managed through a familiar environment, integrated into business collaboration infrastructure, and built on a trusted and extensible platform. With ECM in SharePoint Server, you can:

• Drive participation – Avoid chaos and end-user resistance
• Ensure Compliance – Avoid risk by controlling unmanaged content, including Social content
• Save Costs – Avoid high costs of point solutions, especially where not needed.

 Download the white paper here

Deltascheme

Deltascheme is a leading provider of business and technical consultancy for Electronic Content Management and Business Process Management solutions based on Microsoft technologies.

If you are implementing SharePoint 2010 contact us here.

Related posts:

1. SharePoint 2010 & ECM
2. Upgrading from SharePoint Portal Server 2003 to SharePoint Server 2010?
3. SharePoint Consultancy

1. Large Lists and Libraries – Microsoft have made architecture and user experience investments so you have much larger document libraries with metadata driven navigation to help users go quickly to the content that is most important to them. Libraries will scale to tens of millions and archives to hundreds of millions of documents. This is a key investment for high-end document and records management but also helps organizations with lots of smaller sites. Microsoft have enhanced the workflow capabilities and tools in SharePoint Designer.
2. Enterprise Metadata – Microsoft are addressing the feedback to support content types and taxonomies across not only across sites but also server farms. Theyhave made applying this metadata easy (and valuable to users) in both the SharePoint and Office client user experience. The top-down taxonomy and bottoms-up social tagging (sometimes called folksonomy) combine to help improve search, navigation and people connections.
3. Document Sets – Microsoft are introducing a way to manage a collection of documents as a single object for workflow, metadata, etc. within SharePoint and Office so experience more closely models your work product (e.g. a proposal that may contain a presentation, budget, contract, etc.).
4. Web Publishing including Digital Asset Management – Microsoft have made a number of key improvements to make it easier to publish rich sites on the intranet or internet. They used the new browser ribbon and editor experience to speed site customization, content authoring and publishing tasks. Microsoft added digital asset management features like thumbnails, metadata and ratings for images as well as video streaming from SharePoint. Finally, they have improved content deployment robustness from authoring to production for larger scale sites.
5. Governance and Records Management – Compliance is an increasingly important requirement for organizations. Microsoft have enhanced the Records Managements features in 2010 building on the scalable storage and enterprise metadata support described above. They have improved the sophistication and flexibility of the governance tools. Just a few new features include location-based file plans, multi-stage dispositions, in-place records and e-discovery.

If you are considering implementing a Document and Records Management or Case Management System, reserve your place at our seminar on the 21 January 2010 at the Microsoft HQ in London or contact us directly to find out how we can help.

Deltascheme is a leading provider of business and technical consultancy for Electronic Content Management and Business Process Management solutions based on Microsoft Technologies

SharePoint 2010 & EDRMS

Related posts:

1. Records Management in SharePoint 2010
2. Whitepaper “ Business Value of SharePoint for ECM”
3. Top 10 ECM Improvements in SharePoint 2010