Document Management

Deltascheme is a leading Document Management solution developer and provider - working with industry standard document management platforms such as Microsoft Office SharePoint Server 2007.

Knowledge, Experience and Skills

Deltascheme have many years experience designing, implementing and supporting Document Management solutions for a wide range of organisations. The benefits we bring to a project are;

• Knowledge

  Our consultants, engineers and developers are certified on a wide range of technologies, languages and product sets

• Experience

  We have many years of experience developing and delivering successful Document Management projects to a diverse range of organisations in fields such as Insurance, Retail, Healthcare, Government and Manufacturing. Our experience gives us a unique perspective to asses your requirements and achieve excellent results.

• Skills

  Our expertise in bespoke software development means we can often extend the functionality of third party products beyond their “out of the box” feature set

The Fundamental Document Management Issues

Before you can implement Document Management, a number of fundamental questions need to be answered - we are perfectly placed to guide, instruct and assist you in addressing these issues;

• How are documents created?

  This question becomes important when multiple people need to collaborate, and the logistics of version control and authoring arise.

• Where will documents be stored?

  Where will people need to go to access documents? Physical journeys to filing cabinets and file rooms are analogous to the onscreen navigation required to use a document management system.

• How will documents be filed?

  What methods will be used to organize or index the documents to assist in later retrieval? Document management systems will typically use a database to store filing information.

• How will documents be found?

  Typically, retrieval encompasses both browsing through documents and searching for specific information.

• How will documents be kept secure?

  How will unauthorized personnel be prevented from reading, modifying or destroying documents?

• Disaster Recovery

  How can documents be recovered in case of destruction from fires, floods or natural disasters?

• How long should documents be retained?

  As organizations grow and regulations increase, informal guidelines for keeping various types of documents give way to more formal Records Management practices.

• Archiving

  How can documents be preserved for future readability?

• Distribution

  How can documents be available to the people that need them?

• Workflow

  If documents need to pass from one person to another, what are the rules for how their work should flow?

• Authentication

  Is there a way to vouch for the authenticity of a document?

Example Implementations of Document Management

• Financial Accounts
  Integrating document capture with document management, we have worked with a wide range of organisations to store and retrieve financial documents such as invoices for approval and payment.
• License Management
  We have worked with a number of regulatory bodies to assist with the storage, retrieval, and sufacing of publically available documents through extranets and public web sites.
• Health & Safety Documentation
  We have developed solutions for bio-chemical and shipping companies to store, retrieve and manage the life cycle of numerous health and safety related documents.