SharePoint 2007 brought together document management, records management and web content management with a consistent user experience, architecture and platform. In the new release, SharePoint 2010 adds scale and depth in these areas as well advancing the user experience. According to Jeff Teper, VP SharePoint Server at Microsoft, the top five investment areas for SharePoint 2010 are:

1. Large Lists and Libraries – Microsoft have made architecture and user experience investments so you have much larger document libraries with metadata driven navigation to help users go quickly to the content that is most important to them. Libraries will scale to tens of millions and archives to hundreds of millions of documents. This is a key investment for high-end document and records management but also helps organizations with lots of smaller sites. Microsoft have enhanced the workflow capabilities and tools in SharePoint Designer.
2. Enterprise Metadata – Microsoft are addressing the feedback to support content types and taxonomies across not only across sites but also server farms. Theyhave made applying this metadata easy (and valuable to users) in both the SharePoint and Office client user experience. The top-down taxonomy and bottoms-up social tagging (sometimes called folksonomy) combine to help improve search, navigation and people connections.
3. Document Sets – Microsoft are introducing a way to manage a collection of documents as a single object for workflow, metadata, etc. within SharePoint and Office so experience more closely models your work product (e.g. a proposal that may contain a presentation, budget, contract, etc.).
4. Web Publishing including Digital Asset Management – Microsoft have made a number of key improvements to make it easier to publish rich sites on the intranet or internet. They used the new browser ribbon and editor experience to speed site customization, content authoring and publishing tasks. Microsoft added digital asset management features like thumbnails, metadata and ratings for images as well as video streaming from SharePoint. Finally, they have improved content deployment robustness from authoring to production for larger scale sites.
5. Governance and Records Management – Compliance is an increasingly important requirement for organizations. Microsoft have enhanced the Records Managements features in 2010 building on the scalable storage and enterprise metadata support described above. They have improved the sophistication and flexibility of the governance tools. Just a few new features include location-based file plans, multi-stage dispositions, in-place records and e-discovery.

If you are considering implementing a Document and Records Management or Case Management System, reserve your place at our seminar on the 21 January 2010 at the Microsoft HQ in London or contact us directly to find out how we can help.

Deltascheme is a leading provider of business and technical consultancy for Electronic Content Management and Business Process Management solutions based on Microsoft Technologies

SharePoint 2010 & EDRMS

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