Records Management

Deltascheme is a leading Records Management solution developer and provider - working with industry standard records management platforms such as Microsoft Office SharePoint Server 2007, OpenText Livelink, and Tower TRIM Context.

Knowledge and Experience

Deltascheme have many years experience designing, implementing and supporting Records Management solutions for a wide range of organisations in fields such as Insurance, Healthcare, Government and Manufacturing. The benefits we bring to your project are;

• Knowledge

  Our consultants, engineers and developers are certified on a wide range of technologies, languages and product sets

• Experience

  We have many years of experience developing and delivering successful Records Management projects to a diverse range of organisations in fields such as Government, Insurance, and Healthcare. Our experience gives us a unique perspective to asses your requirements and achieve excellent results.

Essential Elements of Records Management

Before implementing records management within your organisation, there are a wide range of subjects you need to consider;

• Creating, approving, and enforcing records policies, including a classification system and a records retention policy
• Developing a records storage plan, which includes the short and long-term housing of physical records and digital information
• Identifying existing and newly created records, classifying them, and then storing them according to standard operating procedures
• Coordinating access and circulation of records within and even outside of an organization
• Executing a retention policy to archive and destroy records according to operational needs, operating procedures, statutes, and regulations.

Often, a records management system helps to aid in the capture, classification, and ongoing management of records throughout their lifecycle. ISO 15489:2001 states that records management includes;

• Setting policies and standards
• Assigning responsibilities and authorities
• Establishing and promulgating procedures and guidelines
• Providing a range of services relating to the management and use of records
• Designing, implementing and administering specialized systems for managing records
• Integrating records management into business systems and processes

The Significant Issue

The most significant issue concerning records management is implementing the required changes to individual and corporate culture to derive the benefits to internal and external stakeholders. Records management is often seen as an unnecessary or low priority administrative task that can be performed at the lowest levels within an organisation. Publicised events have demonstrated that records management is in fact the responsibility of all individuals within an organisation and the corporate entity. We help you meet this challenge.